Running a cleaning business in today’s fast-paced world isn’t easy. 

With endless manual tasks like scheduling, managing employees, staying on top of client communication, and keeping invoicing in check, you might feel like there are never enough hours in the day. 

Here’s the good news: There are tools that can take the weight off your shoulders. Must-have cleaning business apps of 2025 offer automation, real-time tracking, and customer management solutions to simplify your daily grind and accelerate your cleaning company.

Ready to work smarter rather than harder? Here are our top picks to help you get started.

Key features to look for in cleaning business apps

To maximize efficiency and growth, your cleaning business apps should offer essential features that streamline business operations, reduce manual effort, and enhance customer satisfaction. Here are some essential factors to look for in your app evaluation.

Scheduling and dispatching

Efficient job scheduling software is the backbone of a successful cleaning business. Look for apps that allow you to easily create, adjust, and assign jobs with drag-and-drop functionality. Route optimization is equally essential to make sure that your cleaners take the most efficient paths between jobs, reducing travel time and costs.

Key features to consider:

• Drag-and-drop scheduling: Simplify job assignments and changes in real-time.
• Route optimization: Reduce fuel costs and travel time by choosing the fastest routes.
• Job status tracking: Allow real-time updates on job progress.
• Calendar sync: Sync schedules with external calendars to avoid overlap.

Workforce management

Managing a mobile workforce can be challenging, but apps with workforce management tools streamline the process. GPS tracking enables real-time location updates, ensuring that you know where your team is at any given moment. Time-tracking tools also ensure that your employees clock in and out accurately, improving payroll accuracy.

Key features to consider:

• GPS tracking: Monitor your cleaning staff’s location for accountability and route adjustments.
• Time tracking: Automatically track work hours with timesheets to simplify payroll.
• Mobile communication: Align your staff with instant messaging or updates.
• Task assignments: Optimize task management with priority settings to certify that you complete urgent jobs first.

Invoicing and billing

Handling invoicing manually can result in errors and missed payments. Apps with automated invoicing systems take the guesswork out of billing and let you bill clients correctly and on time. These apps should also support multiple payment gateways, allowing you to collect payments directly within the platform.

Key features to consider:

• Automated invoices: Create and send invoices automatically once you complete a job.
• Recurring billing: Schedule regular invoices for clients with ongoing services.
• Payment tracking: Monitor payment status and quickly identify outstanding invoices.
• Payment integration: Accept payment methods like credit cards, ACH transfers, Stripe and Square payments, and digital wallets.

Customer management

Customer relationship management (CRM) is about more than just storing contact details. A robust cleaning business CRM helps you personalize your service, communicate effectively, and build lasting relationships. With automated notifications and customer profiles, you can anticipate your client’s needs, send timely reminders, and even upsell additional services.

Key features to consider:

• Detailed customer profiles: Maintain robust customer records, including preferences, service history, and notes.
• Automated communication: Send appointment reminders, follow-up messages, or promotions automatically.
• Customer segmentation: Group customers based on preferences, service frequency, or geography for more targeted marketing.
• Client feedback: Collect post-service feedback to improve customer satisfaction, made even easier with automated review generation features.

The 11 best cleaning business apps

When running a cleaning business, juggling everything from scheduling to invoicing to communication can be overwhelming. Thankfully, these 11 apps have your back, providing solutions that streamline operations, increase efficiency, and ultimately grow your business — all from your mobile device.

1. GorillaDesk

Run your business and communicate with your team on the go with GorillaDesk. (Source)

Mobile apps: iOS | Android

Who it’s for: Small- to medium-sized cleaning businesses looking for a field service management platform for managing operations

GorillaDesk isn’t just cleaning service software — it’s your partner in growing your cleaning business. Whether you’re managing schedules, dispatching teams, optimizing routes, or tracking invoices, GorillaDesk’s intuitive design makes daily operations smoother.

With the GorillaDesk mobile app, you can schedule jobs, track your team’s performance, and even send invoices — all from your phone. A customer review on G2 highlights its power: “The app is well designed and requires no real ‘training’ for team members. It’s so easy to use that they can just sign in and begin work, yet [it] does everything you realistically need in the field.”

Pricing: Starts at $49/month (depending on the number of users)

Pros:

• Intuitive user interface 
• Excellent mobile functionality
• CRM, invoicing, and batch billing in one place

Cons:

• High learning curve for advanced features

Check out GorillaDesk’s cleaning business software to learn more.

2. QuickBooks

Keep track of your accounting in the palm of your hand with QuickBooks. (Source)

Mobile apps: iOS | Android

Who it’s for: Cleaning businesses that need robust accounting solutions with seamless integration into GorillaDesk

QuickBooks simplifies your accounting tasks by integrating directly with GorillaDesk, allowing for easy tracking of expenses, invoicing, and tax preparation. This seamless connection ensures that your financials are always up-to-date, helping you focus on growing your business.

Pricing: Starts at $17.50/month

Pros:

• Easy integration with GorillaDesk
• Comprehensive accounting features
• Great for tax tracking

Cons:

• High pricing for additional features
• Lack of industry-specific features

3. Gusto Wallet

Gusto Wallet has everything you need to manage payroll. (Source)

Mobile apps: iOS | Android

Who it’s for: Cleaning businesses managing payroll for teams

Gusto Wallet simplifies payroll for small businesses. It automatically calculates, files, and pays your team, helping you stay compliant with tax laws. Gusto’s integration with QuickBooks also makes accounting easier for cleaning businesses.

Pricing: Starts at $40/month, plus $6/user

Pros:

• Streamlined payroll processing
• Benefits management included
• Easy integration with QuickBooks

Cons:

• No free trial
• High pricing for small teams

4. WhatsApp

WhatsApp’s secure messaging and group chat features make it essential for both business and personal messages. (Source)

Mobile apps: iOS | Android

Who it’s for: Cleaning business owners and teams looking for fast and efficient client communication

WhatsApp is a free communication tool that allows you to send text messages, images, and videos to clients in real time. It’s especially effective for businesses that are looking to build personal relationships with customers, whether for updates on services or quick responses to inquiries.

Pricing: Free

Pros:

• Faster and more secure communication than SMS
• International use
• Great for sending service updates and reminders

Cons:

• Lacks integration with business software
• Requires phone number to sign up

5. Sortly

The Sortly app is designed specifically for small businesses. (Source)

Mobile apps: iOS | Android

Who it’s for: Cleaning businesses that need to manage their inventory efficiently

Sortly is an inventory management app that helps you track supplies, equipment, and products in real time. For cleaning businesses, this ensures that you’re always aware of low stock. Users love its simple interface and note that it’s intuitive and quick to learn.

Pricing: Free plan available; paid plans start at $24/month

Pros:

• Easy inventory tracking
• Barcode scanning feature
• Customizable categories

Cons:

• The free plan has limited features
• Non-exhaustive list of integration partners

6. Stripe

Run your business on the go with Stripe’s payment processing. (Source)

Mobile apps: iOS | Android

Who it’s for: Businesses that need seamless payment processing with online invoicing

Stripe simplifies online payment processing for cleaning businesses. It integrates with GorillaDesk, allowing you to invoice clients and receive payments directly. The app supports multiple payment methods, including credit cards and ACH transfers.

Pricing: No monthly fee; transaction fees apply (2.9% plus $0.30 per successful charge)

Pros:

• Easy integration with GorillaDesk
• Supports multiple payment methods
• Trusted by businesses globally

Cons:

• Transaction fees may add up
• Limited merchant acceptance

7. Square

Get paid via invoice or QR code with Square. (Source)

Mobile apps: iOS | Android

Who it’s for: Cleaning businesses that need both online and in-person payment solutions

Square offers an affordable and easy-to-use payment system for small businesses. Square integrates with GorillaDesk, so you can accept payments from clients right after completing a job.

Pricing: No monthly fee for free plan; transaction fees apply (2.6% plus $0.10 per in-person transaction, 2.9% plus $0.30 per online transaction)

Pros:

• Simple to set up
• Accepts both online and in-person payments
• Integration with GorillaDesk

Cons:

• Fees can add up for small transactions
• Account can freeze if not used frequently

8. Thumbtack 

Get quotes to potential customers quickly with Thumbtack. (Source)

Mobile apps: iOS | Android

Who it’s for: Cleaning businesses that are looking to generate new leads

Thumbtack connects service professionals with local customers so you can generate leads and expand your client base. In the app, your cleaning business can create a profile, showcase services, and bid on jobs.

Pricing: Free to create a profile; lead fees vary based on job size and location

Pros:

• Effective for lead generation
• Free to sign up
• User-friendly interface

Cons:

• Costs per lead can be expensive
• Some users report low close rates

9. Angi (formerly Angie’s List)

Generate new leads on Angi. (Source)

Mobile apps: iOS | Android

Who it’s for: Cleaning companies that are seeking to build a solid reputation through reviews and lead generation

Angi is a trusted platform for finding reputable cleaning services. You can create a business profile, collect client reviews, and bid for jobs in your local area. It’s a great tool for growing your business reputation.

Pricing: Free to list; lead fees vary based on the job

Pros:

• Trusted by customers
• Great for collecting reviews
• Can lead to high-value jobs

Cons:

• Lead fees can accumulate
• Requires leads to submit name, phone number, and email to browse local services

10. Google Maps 

Ensure that your team gets where they need to go with Google Maps. (Source)

Mobile apps: iOS | Android

Who it’s for: Cleaning companies that need accurate navigation tools

Google Maps helps businesses optimize their routes, saving them time and fuel costs. You can also use the app to verify your business’s location for customers.

Pricing: Free

Pros:

• Accurate navigation
• Helps with route optimization
• Free to use

Cons:

• Limited additional business features
• Real-time images aren’t shown on the map

11. Waze

Navigate more easily with Waze’s up-to-date alerts. (Source)

Mobile Apps: iOS | Android

Who it’s for: Cleaning businesses that are looking for current traffic data and alternative routes

Waze offers real-time traffic updates and route suggestions, helping cleaning businesses avoid delays. Its community-driven platform is great for getting live road condition alerts.

Pricing: Free

Pros:

• Current updates
• Accurate mapping
• Voice prompts feature
• Free to use

Cons:

• Cluttered maps
• High battery drain

Grow your cleaning business with GorillaDesk

Running a successful cleaning business requires more than just great service. It also takes smart tools that streamline operations, keep clients happy, and free up your time to focus on growth. 

GorillaDesk offers cleaning business software that tackles everything from scheduling and invoicing to customer management and mobile tracking. It’s more than just an app — it’s your right hand in simplifying day-to-day operations and boosting long-term success.

Ready to increase your business’s profitability and set yourself apart in the cleaning industry? Start your 14-day free trial today and discover how GorillaDesk can help you grow and scale with ease.